Students should use the online Pro Bono Work Log System to record any volunteer hours they perform which meet the 75-Hour Pro Bono Challenge criteria described on the Virginia Law Pro Bono page, here.
Every student who performs pro bono hours and has completed a volunteer agreement for that project should submit an online work log within the semester in which the work was done. Even if you are not interested in logging hours for credit towards the Pro Bono Challenge, we ask that you still submit a log for institutional purposes.
To access the online Pro Bono Work Log System, log in to LawWeb and select the link "Pro Bono Work Logs" found in the Public Service Center section. To start a new work log, click on "Create WorkLog" and fill in all of the fields. (Please note that you must complete a separate work log for each organization with which you have volunteered and you must provide an accurate e-mail address for each organization's supervisor). The system will allow you to save each work log you create so that you may update the information throughout the semester. However, once you submit the work log for supervisor approval, you will no longer be able to edit the form and must create a new work log for any additional hours you volunteer. To submit a work log, place a check mark on the box next to the saved log in the "New" category and click on the Submit WorkLog button. In order to maximize the efficiency of the new online system, we recommend that you only submit one work log, per organization, per semester (though if you run out of lines for adding new information, you will need to create a second work log).
Once a work log is submitted, it is verified by the Public Service Center and emailed to the supervisor for approval. Once approved by your supervisor, it will appear as "Approved" in the Employer Status section of the main Pro Bono Work Log page. If there is a problem with the submitted work log, or if the employer chooses not to approve, then the work log will appear as "Denied" and will contain comments explaining why it was denied.
If you encounter problems/bugs with the system, we ask that you try two things prior to contacting us:
1) Try using an alternate browser (e.g. if you are using Internet Explorer, try using FireFox).
2) If you tried to save and the log is not showing up on the main page, please try refreshing the browser. If it still does not appear, try waiting 15 minutes and checking again.
If neither of these solutions works please email us at publicservicelaw@virginia.edu with the relevant information.
We hope you find the Pro Bono Work Log System useful.